General Assembly – invite

We hereby announce the date of the Annual General Assembly for Lersøgrøftens Integrationsbyhaver.

Meeting will be held:
Saturday, March 12, 2015, at. 13:00-16:00
KBH+, Ragnhildsgade 1, 2100 København Ø

The association needs your support and new hands for the board and committees. Your participation in the General Assembly is very important. This will be an important day for our beautiful garden association’s future.

Agenda:

  1. Election of chairman, secretary and tellers
  2. Annual Report
  3. Accounting
    1. Presentation of financial statements
    2. Evt. The auditor’s review
    3. Approval of unified accounting
  4. Consideration of proposals
    1. Administration and membership system
      1. We need a more efficient way of administrating payments and membership by using a paid solution. Cost will be expected max. 5000kr per year.
    2. Activity Days (dates and guidelines)
      1. Dates of activities presented and is reviewed.
      2. Guidelines for activity days specified. The vote on checklist of participation in the activity days.
      3. Decision on consequences for non-participation in activity days and the size of the penalty under the charter.
    3. Amendments of the charter
      1. Our charter requires a rewrite. This means that there will be several formulations and regulations to be amended. Proposed amendments will be presented at the general assembly and put to a vote.
    4. Contract and guidelines for gardens
      1. Contracts do not address our uniqueness and a new version of the contract will be preposed. Proposals will be presented, discussed and coordinated.
    5. Water
      1. We spent about 25.000kr on water. Shall we go on with this? Is there another solution? Debate and decision.
    6. Work Groups:
      1. Integration, collaboration and communication
      2. Water
      3. Greenhouse
      4. Compost and soil
      5. Building Group
  5. Approval of the budget
    1. Presentation of budget
    2. Determination of Entry fees, membership fees and waiting list fee
    3. Approval of the total budget
  6. Elections:
    1. Election of board members
      1. Erik and David is not up for elections
      2. election of 3 boardmembers
    2. Selection of alternate (s) to the Board
      1. Stephané and Signe will run
    3. Election of auditor and deputy auditor
  7. Eventuelt

We look forward to seeing you!
The greenest of greetings

Your Board